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Executive Legal Assistant

Job Description

Background:

We are an established, innovative and dynamic corporate immigration practice.  We take pride in our teamwork and supportive environment and are seeking an experienced Executive Legal Assistant to join our team.

Position Overview:

This is a visible position requiring a sharp, polished, proactive, quick learner professional.  Our best Assistant must be able to work independently, efficiently and effectively with a getting things done attitude. The ideal candidate will play a key role in supporting our shareholder/corporate immigration attorney, ensuring the efficient operation of the team and helping us deliver extraordinary services to our corporate immigration clients.  The position is challenging but deeply rewarding.  Full-time.  In-office/Onsite.

Primary Responsibilities

  • Collaborate with attorney and team with client interaction, communications, document preparation, and case management
  • Manage and organize client files, legal documents and attorney’s calendar.
  • Handle confidential, sensitive and high level documentation and correspondence including preparing documents, drafting documents and taking notes
  • Communicate with clients, participate in the intake process and acts as a key bridge between the immigration team and our valued clients and prospect clients
  • Provide administrative support including answering phones, coordinating and handling appointments and inquiries, scheduling and supporting events.
  • Engage in efficient billing, time tracking, invoicing, reports and reimbursement of expenses
  • Organize and coordinates appointments, travel arrangements (such as flights, reservations), conferences and meetings for the attorney with precision
  • Assist in general office managements tasks such as efficient operations, ordering supplies
  • Manage relationship with vendors and other outside parties
  • Collaborate with attorney and marketing coordinator in marketing initiatives such as PR, event planning, social media engagement and posting

Qualifications

  • 4+ years of solid work experience as an executive assistant or similar within mid-size law firm or other professional services organization
  • Strong computer proficiency is a must, particularly with MS Office Suite, PDF, WordPress along with experience in document management and other office management software and technology
  • Experience with PowerPoint, assisting with newsletters and presentations
  • Excellent written and verbal communication abilities
  • Ability to work effectively and efficiently in a team and foster positive, collaborative atmosphere
  • Able to provide, outline and implement process improvements
  • Self-motivated, enthusiastic and creative team player, with strong willingness to learn and adapt
  • Exceptional organizational skills, attention to detail and time management
  • Must have marketing and social media experience
  • Familiarity with legal terminology, immigration practice and procedures is a plus

Perqs

The salary for this position is competitive and will be commensurate with education, skills, and experience.

Benefits include: health, life, disability, vision and dental insurance; retirement plan; paid time off;  and paid holidays.

How to Apply

If you are a dedicated individual looking to contribute to a supportive legal team and gain valuable experience, we encourage you to apply.

To be considered for this position, you must send your resume, a cover letter detailing your qualifications and motivation for joining our team and firm, reference list, certifications, examples of work product such as meeting or event plan, excel worksheet, or similar.

Email all documents to: Kevin P. Russell at [email protected]

Marks Gray attorneys represent national, regional and local clients in a variety of business enterprising matters. Our Lawyers for Enterprise are ready to assist you in all legal aspects of your business from start-up to growing and selling the company. We have experienced attorneys who will guide you through the legal process with ease. Our diverse practice includes commercial and professional liability, tort defense litigation, banking, real estate, business law, admiralty, tax law, immigration and naturalization, intellectual property and other areas of civil practice. Our attorneys also assist individuals with a variety of needs such as trusts, will & estate planning, probate & guardianship, and asset protection.

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